Known Issues in
Amicus Accounting 2008
August 12, 2008
This
document lists outstanding known issues in the current build of Amicus Accounting
2008. They are grouped together by topic. Within each section, issues are
sorted by number, highest to lowest.
Contents
- Clients
- Time
- Expenses
- Trust
- Billing
- Receipts
- General
Ledger
- Maintenance
- Start Up
- Miscellaneous
- Windows
Vista
- Integration
with Amicus Attorney
Clients
16053—If you open Client Matter Details, switch to Account Inquiry mode, click Search at the bottom of the screen and select a different Client Matter, switch back to Client Matter Details mode, and then go to the Matter Details view, the information for your initial Client Matter is still shown. Attempting to proceed causes a “Short File Name must be a unique name” error message, and you must click Cancel to close the Client Matter Details screen.
Time
11074—You may post transactions dated prior to the Client Matter’s open date, and no warning is shown.
Expenses
18632—Under the Cash
accounting method, the Write-Off Unbilled Expense function does
not undo the original Expense entry on the GL Transaction Audit.
SOLUTION: Fixed in 2008.03.
Note that a WIP Expenses Write-offs control account has now been added to the
list in Start Up >Firm Settings > Control Accounts provided for the Cash
accounting method. The GL account selected in the Control Account is debited
when you write off an unbilled client expense.
Trust
11080—If the current date is in the new fiscal year but the previous fiscal year is still open (because year-end processing has not yet been done), you may post trust receipts using the current date. Then, if you post trust transfer to pay A/R in the previous year, the balance of the trust will include these receipts.
18479—Posting
a Trust Check might cause an unbalanced GL Audit. An audit with only one check
will not post a credit to the Trust Bank GL Account. If two or more Trust
Checks are posted in the same Audit, only the amount of the last Check will be
credited against the Trust Bank GL Account.
SOLUTION: Fixed in 2008.03.
18487—Trust Receipts on the same Audit
are consolidated on the Bank Reconciliation.
SOLUTION: Fixed in 2008.03.
Billing
13629—In
the A/R Reminder Statements function, neither of the Detailed Statement options
at the bottom of the dialog are selected by default, and the Statement that
will be generated in that case is not useful.
WORKAROUND: Select one of the Detailed
Statement options.
13615—If you split a bill between a task-based Client Matter and a non-task-based Client Matter, the bill created for the non-task-based Client Matter shows 0 as the total, and the A/R Expenses in the Client’s subledgers are not updated.
12117—Bills
that were run with the “New Invoices For Each Client” option
selected in the Bill Multiple Clients tab of the Create Bills function cannot
be printed by the Reprint Bills function .
WORKAROUND: Using Microsoft Word, open
and print the RTF format bills located in the \bills\RTF\<year><month>
subfolder of the folder where Amicus Accounting is installed.
11554—If
you select one of the Split Bill to Multiple Parties options in Client Matter
Details, a billing run of multiple Client Matters will not include both the
“parent” Client Matter and the “child” Client Matters
to which its bills are to be split. Charges posted against the
“child” Client Matters will not be included in the bill.
WORKAROUND: Run another bill for the
“child” Client Matters.
11424—If there are multiple clients listed in the Draft Bills tab
of the Create Bills dialog, and your cursor is on the last client, then when
you switch to another tab and return to the Draft Bills tab, only that last
client is shown in the list.
WORKAROUND: Scroll up in the list to see
the other clients.
18693/18703—Certain billing workflows might cause Lawyer Fee Allocations
to be duplicated, which may result in AR discrepancies.
SOLUTION: Fixed in 2008.03.
18694—Certain
billing workflows might result in missing Lawyer Fee Allocations, which may
cause AR discrepancies.
SOLUTION: Fixed in 2008.03.
18699—Bill Journal report includes
reversed bills, which might result in different balances than are shown in the
AR Aging report.
SOLUTION: Fixed in 2008.03.
18759 (newly posted)—When
multiple bills without taxes are posted together, if the first bill has a trust
transfer applied, then trust transfers might be misapplied on the second and
subsequent bills.
SOLUTION: Fixed in 2008.04.
Receipts
12863 (newly
updated)—If your firm charges tax on fees or expenses, then when you
receive payment from the Client, the tax portion of the receipt is not
automatically posted to the Tax Billed/Collected G/L account. (This issue also
applies to receiving payment for billed expenses if taxes were charged to the
Client.)
SOLUTION: Fixed in 2008.02 (SP1).
18796 (newly posted)—Only
the user who originally posted a general retainer receipt may subsequently post
any of that portion of retainer balance against A/R balances.
SOLUTION: Fixed in 2008.04.
General Ledger
12966—From the Unprinted Audits function, only User No. 1 can print audits for other users. Other Users can only print their own audits from this function.
Maintenance
13702—Whenever an automatic backup is run from the prompt that
appears at login, any backups more than 5 days old are automatically deleted.
WORKAROUND: If you wish to ensure that
older backups are kept, periodically copy them to CD or another folder.
Start Up
12347—When adding or editing a User Group, disabling access to a
function in one module does not automatically disable access to it in all
modules where it appears.
WORKAROUND: To completely disable a
Group’s access to a particular function (e.g. Account Inquiry), disable
access to the function in all relevant modules.
18692—The Billing
Allocation field (in Start Up > Firm Settings > System Settings) permits
“M” (Manual allocation).
SOLUTION: Fixed in 2008.03.
Miscellaneous
16391—At any computer other than the Amicus Server, Windows
security prevents Accounting Help topics from displaying.
WORKAROUND: Copy AmicusAcc-UserHelp.chm from \AmicusAccounting
on the Server to the Desktop on your computer, and then double-click that
Desktop shortcut whenever you wish to use the Help.
18683—In
several reports, credit amounts are shown inappropriately, with a negative sign
or in parentheses..
SOLUTION: Fixed in 2008.03.
Windows Vista
15181—At a computer running under Vista, attempting to Restore a backup
might cause an error.
WORKAROUND: Exit Amicus Accounting, right-click the Amicus Accounting icon on your
Desktop and choose “Run as administrator”, log back in to Amicus
Accounting, and Restore the backup.
N18—If you install Amicus Accounting in the Program Files folder
under Vista, it will not work properly.
WORKAROUND: In order to run under Vista,
Amicus Accounting must be moved to another location, such as the default install location - [drive]:\AmicusAccounting.
Integration with Amicus Attorney
For issues related to integrating with your edition of
For further information,
contact
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